Foxdog Properties Ltd is the Data Controller and Processor for the personal information we process, unless otherwise stated.
You can contact us in the following ways:
By post: 107-109bTowngate, Leyland, PR25 2LQ
By phone: 01925 699 030
Our Data Protection Officer is Sharon Machon. You can contact her using the contact details above. Please mark your correspondence for the attention of the Data Protection Officer.
Foxdog Properties Ltd is registered with the Information Commissioners Office (ICO) and our registration number is ZA200174.
Most of the personal information we process is provided to us directly by you for one of the following reasons:
Third parties may provide us with your personal information when they are making an introduction to us.
We may collect information about the software on your computer or device (your browser version etc.) and your IP address (your connection with the internet) to improve your interaction with our website and for our records. This may happen automatically without your being aware of it.
Unfortunately, the transmission of information over the internet can never be completely secure. Although we will do our best to ensure that your personal information is protected, we cannot guarantee the security of your data transmitted to the website. Any transmission of your personal information by you is therefore at your own risk. Once we have received your information, we will use strict procedures and security features to try and prevent unauthorised access.
Our lawful basis for the purposes that we process personal information is for the performance of our contract with you to provide our services, for our legitimate interests in informing clients of our activities or news in the sector we serve and via consent to provide you with targeted offers and marketing from us or our partners.
The law allows us to collect and use personal data if it is necessary for our legitimate business interest and so long as its use is fair, balanced and does not unduly impact your rights. In many situations, the best approach is to process personal data because of our contract with you and our legitimate interests as a business, rather than consent. Unless you have told us not to, we will send you marketing information relating to products and services we think will be of interest to you. If you change your mind and no longer want to receive these communications you can tell us at any time by using the contact details above.
We do not expect to receive or process sensitive personal data. In extreme situations, we may share your personal details with the emergency services if we believe it is in your ‘vital interests’ to do so. For example, if someone is taken ill during one of our events.
We may also share your personal information where we are compelled by law to do so.
We process employee personal information to meet our legal obligations as an employer.
We will not share your information with any third parties for the purposes of direct marketing.
We use data processors who are third parties who provide elements of services for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
In some circumstances we are legally obliged to share information. For example, under a court order or where we cooperate with other supervisory authorities in handling complaints or investigations. We might also share information with other regulatory bodies in order to further their, or our, objectives. In any scenario, we’ll satisfy ourselves that we have a lawful basis on which to share the information and document our decision making and satisfy ourselves we have a legal basis on which to share the information.
We do not provide services directly to children or proactively collect their personal information. However, we are sometimes given information about children for example as part of the tenancy application process. The information in the relevant parts of this notice applies to children as well as adults.
Where we provide links to websites of other organisations, this privacy notice does not cover how that organisation processes personal information. We encourage you to read the privacy notices on the other websites you visit.
Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information.
Your right of access
You have the right to ask us for copies of your personal information. This right always applies. There are some exemptions, which means you may not always receive all the information we process.
Your right to rectification
You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. This right always applies.
Your right to erasure
You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing
You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing
You have the right to object to processing if we are able to process your information because the process forms part of our public tasks or is in our legitimate interests.
Your right to data portability
This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated.
If we are processing your information for criminal law enforcement purposes, your rights are slightly different.
You are not required to pay any charge for exercising your rights. We have one month to respond to you.
Most of the information we hold on you will be used and stored in the UK or Europe. However we may transfer your information overseas as some of our third party providers are not based in the UK. We will take reasonable steps to ensure that your data is treated securely and in accordance with this policy.
Our standard retention period for personal data once our contract with you has ended is 6 years. In certain circumstances, for example for criminal law enforcement purposes, this retention period maybe longer.
To help us ensure that your information is secure with us we may monitor or record calls, emails, texts or other communications.